Waterford Area Partnership CLG
Wishes to Recruit
Community Employment Supervisor – Traditional Skills Programme
To be responsible for the co-ordination and development of the Waterford Traditional Skills CE Programme
Projects Team Leader, Waterford Area Partnership CLG
To ensure the effective and efficient management and co-ordination of the human, financial and material resources of the CE Scheme and report to the Sponsoring Committee (Waterford Area Partnership) on its implementation. A core aspect of the role is to support and coach CE participants towards gaining the skills, competencies and qualifications in preparation for employment.
Key Result Areas
- Ensure the provision of an efficient financial and accounting system in line with CE corporate governance requirements as directed by the Sponsoring Organisation
- Ensure that financial returns i.e. wages claims, materials claims, and participant development grant claims meet the standard as laid down by Welfare Partners.
- Ensure implementation of systems controlling the operation of all finances as directed by the Sponsoring Organisation. Ensure prompt and accurate payment of participant allowances.
- Ensure the security of cash/equipment on scheme as directed by the Sponsoring Organisation.
- Install and manage effective time keeping record system for participants on scheme.
- Liaise with the local Department Officer as required.
Training & Development Provision
- Carry out an identification of learner needs with individual participants as required, as part of the Individual Learner Plan process.
- Identify needs and source and co-ordinate cost effective training/development opportunities in line with Department procurement guidelines.
- Prepare an Individual Learning Plan (ILP) for each Participant and enter on Welfare Partners in accordance with CE procedures.
- Ensure access to recognised qualifications for participants, with a focus on the achievement of relevant qualifications including Major Awards on the National Framework of Qualifications (NFQ) or industry related standards.
- Plan and procure relevant training opportunities which have been approved by the Department.
- Maintain and update training records for each participant on the project on Welfare Partners as part of their Individual Learner Plans.
- Monitor and review training inputs with the participants.
- Plan and organise work placements – internal and external as required.
- Report on ILP developments to Sponsoring Organisation.
- Co-ordinate the recruitment of CE applicants in accordance with the Department’s CE recruitment and referral processes.
- Plan and co-ordinate the approved work schedules and ensure annual contracts of employment are in place for all participants.
- Communicate effectively with all participants on the scheme using team meetings and individual formal and informal ‘one-to-one’ meetings.
- Develop a mutual understanding with participants in relation to their needs for re-entry to work where the participant had been long-term unemployed and needs to develop a clear progression path.
- Implement job search activities with participants.
- Liaise with employers to promote progression to work and work with other support organisations as needed.
- Develop an exit plan with each participant.
- Follow-up and report on participants for up to 4 months on exit from CE.
- Manage staff resources as required.
- Engage in training and development as required.
- Report to Sponsoring Committee regularly.
- Provide a safe and healthy environment for participants – both in terms of facilities and work practices.
- Ensure work placements on scheme are in line with CE application.
- Supervise, schedule and manage participants.
- Fully participate in training and development opportunities provided by the Sponsor and by the Department as required for the post.
- Carry out all functions relevant to the position of CE Supervisor as indicated by Sponsor.
Financial Monitoring and Programme and Training Monitoring
- Ensure the CE scheme is compliant with financial, programme and training monitoring requirements as detailed in the CE Operating Procedures. Co-operate with the conduct of Departmental monitoring visits.
Progression of CE Participants
- Conduct exit Planning
- Carry out intensive Job Search activities as part of exit planning
- Maintain evidence of engagement with local Employers
- Maintain an up to date database of Employers
Skills & Experience Required
Knowledge of Post
- Have a solid understanding of the role of the CE Supervisor as it pertains to project management and programme delivery. Display responsibility, commitment and motivation to implement the objectives of the CE Programme.
- Previous supervisory and people management experience relevant to post (3 years minimum).
- Previous experience in Administration, Project Management and/or Training or other relevant positions.
Qualifications and Experience
- Candidates (including temporary replacements) must have attained a Major 3rd level qualification (NFQ Level 6 or higher) in Business/Financial Administration, Training, Human Resources, Project Management or related disciplines and have 3 years’ supervisory experience (1 year experience for assistant Supervisors).
- ICT skills are also essential (e.g. MS Office). Minor/component awards at Level 6 or higher are insufficient.
- Effective communication skills.
- Competent report writing skills.
- Experience of working with vulnerable individuals and job-seekers.
- Capable of directing, motivating, coaching and mentoring jobseekers.
- Ability to work under the direction of the Sponsoring Organisation for the effective implementation of the CE Programme in line with the CE Operational Procedures. Have excellent interpersonal skills and be sensitive to the needs of vulnerable clients.
- Be a Class B Driving Licence Holder
- Own transport Required
- Knowledge and experience of metal work, fretwork, wood turning, pottery, craft making etc. would be an advantage.
- Have a keen interest in local heritage studies.
Terms & Conditions of Employment
Hours of work are 39 per week. Some evening work may be necessary on occasions. Waterford Area Partnership Terms & Conditions of Employment apply.
Salary for CE Supervisor is €33,259.72 (Point 1)
Applications by CV and cover letter to Richard Grant at firstname.lastname@example.org by 5.00pm Friday 13th September 2019
Waterford Area Partnership CLG is an equal opportunities employer
Traditional Skills Community Employment Programme is funded by the Department of Employment Affairs and Social Protection.